Pact is the international development organization having the mission to help build strong communities globally that provide people with an opportunity to earn a dignified living, raise healthy families, and participate in democratic life. Pact achieves this by strengthening the capacity of grassroots organizations, coalitions and networks and by forging linkages among government, business and the citizen sectors to achieve social, economic and environmental justice.
Position Summary: Pact seeks a Program Assistant to work on a civil society strengthening project in Belarus in its newly opened Vilnius office. Program Assistant is responsible for coordination of administrative and technical efforts for the project, under close supervision of the project head.
The successful candidate will be responsible for the coordination of the office operations. Specific duties include: supporting project with planning and project logistics; coordinating and monitoring project communication with project counterparts; assisting in planning and delivery of activities: trainings, seminars, public hearings, focus groups, etc.; maintaining project files; editing and formatting project’s reports and documents. Fluency in Russian and English are among most important specific requirements as well as proficiency in word processing, spreadsheets and database development.
Specific Duties and Responsibilities:
The Program Assistant must demonstrate strong administrative support skills and a spirit of responsibility, adaptability and collaboration under challenging conditions. Specific responsibilities may include:
- Assist the project team with program-related and administrative issues
- Prepare program highlights and meeting reports
- Handle travel arrangements, including booking hotels, tickets and preparing itineraries
- Translate project related documents, if needed
- Manage preparation for the seminars, conferences and trainings
- Create and maintain a database of the partners and stakeholders
- Perform other duties as assigned
- Perform all work safely while maintaining a safe working environment for staff.
Qualifications:
- University Degree in Management, International Relations or English Language;
- Work experience with an international organization preferred;
- Up-to-date computer skills, proficient in Internet research;
- Experience of administrative support and logistics arrangements;
- Fluent English and Russian language skills, both written and spoken;
- Experience and interest toward Belarus is desirable.
Core Values: Pact employees embrace the following core values as representatives of the institution:
- all people have a right to participate in decisions affecting their lives
- gender equity is mandatory for social transformation
- resources are allocated in a transparent manner, guided by accountability to our clients and Pact’s role as steward of resources intended for the poor
- diversity in background, gender and age strengthen our capacity to be wise managers of public and private funds
- teamwork and collaboration shape our day-to-day working relationships
- innovation and risk taking to achieve impact and broad scaleable results drive strategic priorities
- gathering and sharing information are primary roles for all employees
-staff growth and advancement are a priority, including training and professional skills building to increase knowledge and competence and to stay abreast of new developments, especially in technology
- a healthy balance between work and life outside of work must be maintained for work satisfaction and fulfillment
To apply: Please send your CV and Cover Letter to jobs@pact.org.ua not later than June 15, 2012. Only shortlisted candidates will be contacted. No phone calls, please.
